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How AI edits work in Stuga

They appear as suggestions with the AI tool’s name, like tracked changes.

How an AI edit is applied An AI tool or the AI co-author changes document text or database data. The item's setting decides what happens next. By default the edit waits for review: it arrives as suggestions with the tool's name, like tracked changes. Only the reviewer sees the pending text, and everyone else keeps writing. The person the AI works for reviews it, and a connected tool notifies them. They, the item's owner, or an Owner or Admin decides; nothing is accepted on a timer. Accept puts the change in, fitted around other people's edits; Reject leaves everything as it was. If the item's owner, an Owner or an Admin has chosen Let AI edits apply directly for that document or database, the edit applies at once, recorded with the tool's name. It shows in Review AI edits until someone looks, and can be reverted where possible; otherwise use version history. An AI tool or the AI co-author changes document text or database data The item’s setting Wait for review — by default Let AI edits apply directly Arrives as suggestions with the tool’s name, like tracked changes. Only the reviewer sees the pending text. Everyone else keeps writing. The person the AI works for reviews it. A connected tool notifies them. They, the item’s owner, or an Owner or Admin decides. Nothing is accepted on a timer. Accept goes in, fitted around other people’s edits Reject nothing changes Applies at once, recorded with the tool’s name. Shows in Review AI edits until someone looks. Revert where possible; otherwise use version history. Set by the item’s owner, an Owner or an Admin How an AI edit is applied An AI tool or the AI co-author changes document text or database data. The item's setting decides what happens next. By default the edit waits for review: it arrives as suggestions with the tool's name, like tracked changes. Only the reviewer sees the pending text, and everyone else keeps writing. The person the AI works for reviews it, and a connected tool notifies them. They, the item's owner, or an Owner or Admin decides; nothing is accepted on a timer. Accept puts the change in, fitted around other people's edits; Reject leaves everything as it was. If the item's owner, an Owner or an Admin has chosen Let AI edits apply directly for that document or database, the edit applies at once, recorded with the tool's name. It shows in Review AI edits until someone looks, and can be reverted where possible; otherwise use version history. An AI tool or the AI co-author changes document text or database data The item’s setting Wait for review — by default Arrives as suggestions with the tool’s name, like tracked changes. Only the reviewer sees the pending text. Everyone else keeps writing. The person the AI works for reviews it. A connected tool notifies them. They, the item’s owner, or an Owner or Admin decides. Nothing is accepted on a timer. Accept goes in, fitted around other people’s edits Reject nothing changes Let AI edits apply directly Applies at once, recorded with the tool’s name. Shows in Review AI edits until someone looks. Revert where possible; otherwise use version history. Or, if the item’s setting isSet by the item’s owner, an Owner or an Admin
Each document and database has its own setting. The co-author follows it too.

Use your own AI tool or the co-author

Section titled “Use your own AI tool or the co-author”

Connect your own AI tool, such as Claude Desktop, Claude Code or Codex, under Settings → Your AI agents. Each person connects their own tool, which uses that person’s access.

You can also use the built-in AI co-author in a document or database’s side panels. It needs built-in AI, which the person who set up Stuga turns on in Settings.

Both follow the item’s review setting.

Accept or reject suggestions

Section titled “Accept or reject suggestions”
  1. Open the document or database. A banner names the AI tool and counts its proposed changes.
  2. Review each change, or choose Accept all or Reject all.

The person who connected an outside AI tool receives a notification and reviews its suggestions. The item’s owner, or someone with the Owner or Admin role in the workspace, can decide too. Choose Review AI edits in the sidebar to find changes across the workspace.

Pending document text is visible in the reviewer’s view. Other people carry on writing without seeing it. Accepted text fits around their edits. Suggestions wait until someone decides; there is no timer that accepts them. The AI tool can keep working while you review.

Let changes apply directly

Section titled “Let changes apply directly”

The item’s owner, or someone with the Owner or Admin role, can choose Let AI edits apply directly in the ⋯ menu beside Share. The item then shows AI edits apply directly.

This applies to every AI tool that can edit the item, including the co-author. Changes remain recorded with the tool’s name. You can undo them where possible; later document edits can prevent this, and later database edits may be lost.

Good to know

Section titled “Good to know”

Creating a document, posting a comment, uploading a file and changing your personal collections apply immediately. Text an AI tool writes in a new document still waits for review by default.

Review AI edits shows what each tool changed and what you kept, rejected or undid. Its AI activity table helps you check a tool’s record before letting its edits apply directly.

You can leave instructions about where notes go or how to write. These are advice to AI tools; your access and the item’s review setting decide how edits apply.

Next

Section titled “Next”